The Harbour Homeowner Association » Newsletter Archive


December 24, 2013

It is hard to believe that the Christmas Holiday and New Year are almost here.  Thank you to all of the homeowners who attended the Annual Meeting on December 6, 2013 held at the Sandusky Yacht Club.  We received many nice comments about the new venue. We enjoyed a nicer facility at a lower cost than previous years.  For those homeowners who were unable to attend, we will provide a brief summary of the property reports, budget and election of officers.

2013 Annual Meeting Highlights

Last year, at the 2012 Annual Meeting, the HOA Board outlined the 2013 proposed projects across 5 broad categories.  In this year’s annual meeting we summarized the 21 projects that were completed on the property in 2013.  The highlights of these projects were chronicled throughout the year in the 2013 newsletters and were again summarized in photos at the Annual Meeting.  The 2014 budget was presented to the homeowners. The budget was voted on and approved as presented.  The elections were held, Sharon Barnes, Harry Dennison and Bob Gearhart were re-elected.  The 2014 HOA Homeowner Officers are: Bob Gearhart, President, Bill McDowell, Vice President, Sharon Barnes, Treasurer, Harry Dennison, Secretary and Bernie Golden, Director.  The 2014 Annual Meeting Presentation and Budget will be posted to the HOA website in mid-January.   

2014 Repairs and Replacements

The HOA Board outlined the 2014 proposed repairs, replacements and other projects at the Annual Meeting.  Those items were presented in 7 broad categories that will develop into many projects next year.  The Board has already begun working on the list of projects for 2014.  On Saturday December 14, 2013, we began planning for Phase I of the clubhouse renovation that will include repairs and replacements to a number of items.   Phase I will be focused on the kitchen and community room upstairs.  The repair and renovation began on Monday, December 16, 2013.  As a result, the clubhouse will be unavailable for rental this winter.  The detailed planning we are doing on the front end will ensure that the renovations and repairs will be cost effective.  We intend to capture the entire process in photos to share with you in early 2014.  The project began with the empting out of all storage areas, closets, filing cabinets, and kitchen cabinets.  These areas were then cleaned, sorted, pared down and organized.

Road Overlay and Trash Enclosures - We are going to begin working with several vendors immediately after the first of the year in order to get our 2014 scheduled work completed in early spring.  We intend to complete our 2014 road overlay project on the island side of the property, including the Island Boathouse parking lot, as soon as asphalt repair can begin.  We intend to follow the same standards set forth with the Harbour Point parking lot a few months ago. 

Phase II of the Trash enclosures will begin in late winter or early spring.  Marina Tower and Heron Creek are the next two dumpsters that will be enclosed.  We are going to install concrete parking pads for the trash trucks in front of both dumpsters to preserve our asphalt going forward.

2014 Reserve Funding Vote

Going forward the HOA Board will conduct the annual reserve funding vote every October, well in advance of the Annual Meeting.  As we have outlined in each reserve letter, Ohio Law requires all homeowner associations to budget reserves unless the reserve requirement is waived annually by a majority of the unit owners.  Conducting the annual vote in October will provide future HOA Board’s the ability to present an accurate budget since the result of the reserve funding vote will be completed in advance of the Annual Meeting.     

A majority of unit owners did not vote to waive the 2014 Reserve Funding, so it was presented in the 2014 budget at the Annual Meeting.  (Of the 188 units, 42 unit owners voted to waive the 2014 Reserve Funding)  We also presented in the Annual Meeting, that in 2 years, the General Reserve has grown to $142,004.  The General Reserve balance is projected to be $239,364 by the end of 2014, with no expenditures.  

 

The HOA Board would like to thank the homeowners for recognizing the importance of following the guidelines set forth by Reserve Advisors in their report.  Maintaining a Reserve Account minimizes the need for large assessments, provides funds to make repairs in a timely manner, keeps the property in a safe and pristine condition, makes it easier to sell or purchase a unit since banks are now watching the reserve levels and funding within condo associations and it allows us to optimize our home value and future selling prices.

Final Note

On Monday, December 16, 2013 Cedar Point began the removal of the former sales office for the property located in the parking lot adjacent to the mail area.  By Wednesday afternoon, the photos below captured what site looks like with the building removed:

As we announced in the Annual Meeting, we are in discussions with Cedar Point about a better buffer area between the properties.  We value our relationship with Cedar Point and are confident we will reach a mutually agreeable plan with them.

 

Have a safe and happy Holiday Season,      

 

The HOA Board of Directors

______________________________________________________________________________________________________

 

 

November 12, 2013

Annual Meeting Location Changed

NEW LOCATION:  Sandusky Yacht Club

 

The 2013 Annual Meeting location has changed to the Sandusky Yacht Club.  (The South Shore Inn, former Graham’s/Siam Orchid, is now run by a management company.  They removed all the furniture.  This year, in addition to a $350 room rental charge, HOA would have to rent chairs & set them up to host the annual meeting. Castaway Bay is closed till after Christmas.)

 

Annual Meeting -   Sandusky Yacht Club

Saturday, December 7, 2013

Doors open at 8:30—Coffee, juice, rolls and fruit will be provided.

Meeting starts promptly at 9:30

 

Sandusky Yacht Club

529 East Water Street

Sandusky, Ohio  44870

 

The Annual Meeting will provide the opportunity to get your questions answered regarding the following important issues:

1)      Elect three HOA Directors

2)      2014 Reserve Requirement

3)      2014 Budget

4)      2014 Wish List for Capital Projects

5)      Dredging Update

 

If you are not planning to attend we need your vote or proxy to reach a quorum to elect our 2014 HOA Board.  If your HOA Dues and/or Reserve Assessment are not paid, you are not permitted to vote or participate in the Annual Meeting (per the HOA documents) although you may attend.  As always, if you have any questions or comments, please contact the HOA Board through the HOA Business Office.

Thanksgiving is fast approaching. 

We have had a busy summer here, lots of projects and, at times, faced with challenging issues.  The property is in the final phases of leaf pick up, lifting docks, installing bubblers, winterizing, and all of the tasks that take place this time of year.  In the August newsletter, the HOA Board of Directors outlined the repair and maintenance plans that occurred in 2013.  There are a few final projects that have been completed:

  • The Harbour Point Parking Lot Resurfacing Project, our largest project of the year, has been completed. 
  • We are working to improve drainage throughout the property.  The drain near the mail box area is being cleared and should remove standing water that often accompanies the heavy spring rainfall.
  • Improved Parking Lot drainage works to keep standing water off of the asphalt by improving drainage to existing sewer openings.

     

    Property Improvements Continue

    The Harbour Point Parking lot will be the model of our resurfacing going forward.  We intend to use concrete around all surface openings and to place trash truck pads in front of the dumpsters, where possible, going forward.  The end result is a beautiful product that will last for a very long time.

    2014 Reserve Vote

    The history of the reserve study tells how the past and present HOA Board’s have complied with the Ohio law that became effective in 2010.  After the new reserve law took effect, the HOA Board selected a company, Reserve Advisors, to perform the study, mainly due to their experience with waterfront communities.  Reserve Advisors delivered our completed study to the HOA Board in mid November, 2011.  At that time, and in order to comply with the new law for calendar year 2011, the HOA Board requested that homeowners vote to waive the Reserve Requirement because there was not enough time to analyze the document.  The Board was still digesting the study, the new homeowner association law and what both meant to Harbour Homeowners.

    Ohio Law requires all homeowner associations to budget reserves “adequate to repair and replace major capital items in the normal course of operations, without the necessity of special assessments, unless the reserve requirement is waived annually by a majority of the unit owners.”  A majority of homeowners voted to fund the 2012 and 2013 recommended assessment.

    As a practical matter, the annual reserve assessment vote should take place early in the fourth quarter of the prior calendar year to give homeowners the entire next year to pay the assessment, if the assessment requirement is not waived by the Owners.  Further, it will give The HOA Board the ability to budget better for the upcoming year. 

     

    We are getting closer to being on a more practical cycle for the annual vote.  We will be sending out the 2014 Reserve letter and ballot about November 13th.  In 2014, we intend to conduct the 2015 Reserve Vote in early October and have everything for 2015 wrapped up by the Annual Meeting, which occurs the first Saturday in December each year.  Past Board’s have done their best to comply with the law, but the Board believes that we should have the vote at the same time each year going forward, and we believe the timeline above best represents the interests of the homeowners. 

    The Reserve Study is contained on the Owners Section of the website at www.harbourhoa.com  .  Access to the Owners Section: 

     


    Winterization

    UNIT WINTERIZATION:  Be sure to have your unit winterized if you are leaving it vacant for the winter, or for any extended period.  REMEMBER, IT IS YOUR RESPONSIBILITY TO WINTERIZE YOUR UNIT.  YOU COULD BE LIABLE FOR DAMAGE DONE TO OTHER UNITS BY FAILURE TO WINTERIZE!

    Going away for the winter (or for an extended period)?  HOA is offers Winterizing Service to homeowners who are not on site do it themselves. 

    Service Cost $49.99 including antifreeze

    • Turn off water
    • Shut off power to water heaters
    • Shut off icemaker
    • Check and close all windows (yes, owners do leave their units with open windows)
    • Set thermostat at proper winter weather setting
    • Flush all toilets and put antifreeze in tank and bowl
    • Leave all faucets in the open position.
    • Reverse process in the spring (date selected by homeowner)

     

    NOTE:  While we take the above precautions to help control problems that may occur in your unit during the off-season, we cannot guarantee against damage caused by freeze up.

    All other requests can be accommodated for an additional charge.

    Regarding Your HOA and Phase Rules and Regulations

    HOA Rules and Regulations:  All HOA Rules and Regulations can be found on the HOA Website at www.harbourhoa.com  on the Public Domain.  There you can also find your HOA and Phase Declarations.  These are the framework of the Community you signed on to when you purchased your unit.  Read them.  Understand that the HOA and Phases are bound by law to adhere to these documents.

     

    Have a safe and happy Thanksgiving.  Hope to see you at the Annual Meeting.    

    The HOA Board of Directors

 

___________________________________________________________________

 

August 26, 2013

Hi to all!  Labor Day Weekend is barreling down faster than ever.  We have had a busy summer here, lots of projects and, at times, faced with challenging issues.  This year, the HOA Board of Directors has undertaken one of the most aggressive repair and maintenance plans in recent memory.  To summarize,

  • Stepping stones on HOA common property have been replaced with concrete walks
  • Tennis and basketball courts have been resurfaced
  • Parking lots have been sealed and striped including:
    • Island Townhomes
    • Island Villa
    • Marina Villa Townhomes
    • The Main Gate entrance
    • Phase I of the dumpster enclosures is complete with 3 of the dumpsters currently enclosed
    • New 25x12 patio had been installed at the Island Pool (with the assistance of both the Heron Creek and Island Boathouses, Island Villas and Island Townhomes Phases)
    • Excess dirt and dead bushes were removed at Marina Tower and river rock was placed around air conditioning units on the west side of the building.
    • Replaced all of the landscaping that was removed at the end of last season at the circular drive separating the Marina Villa buildings.
    • All of the bare wood on the HOA common property has been power washed and has received two coats of Sherwin Williams Deckscape stain, and maintenance free post sleeves were installed. 
    • The new security camera system has been installed
    • The Marina Villa Townhomes have received an extensive, summer long, sprinkler repair and upgrade that was long overdue
    • Many light poles on the property that were leaning have received new concrete bases
    • The Harbour Point Parking lot resurfacing project has begun, as you will read later on

All of this has been done, along with, literally, dozens of other phase and homeowner requests for fill dirt, landscaping issues, normal hedge trimming from our staff, removal of 2 large trees, constant sprinkler issues throughout the property, including a pump rebuild at The Island pump station and daily cleaning and preparation of all 3 pools.  It takes a lot to keep the property functioning and looking nice.

 

Mark your calendar for the Harbour Homeowners’ Annual Meeting:

Saturday, December 7, 2013, 9:30 am.  Place to be announced.

 

 

Regarding Your HOA and Phase Rules and Regulations

UNIT RENTALS:  Be sure to have all rental information to the HOA Business Office five (5) days prior to your renters, leasers, or any occupants regardless of the relationship begin to occupy your unit.  YOU are responsible for the renter knowing the rules.  Friends and Family, too!  When we want to share our units with our great friends and family recognize that they must  know THEY are also responsible for knowing what they can and cannot do. 

HOA Rules and Regulations:  All HOA Rules and Regulations can be found on the HOA Website at www.harbourhoa.com  on the Public Domain.  There you can also find your HOA and Phase Declarations.  These are the framework of the Community you signed on to when you purchased your unit.  Read them.  Understand that the HOA and Phases are bound by law to adhere to these documents. 

A Few More Words on Violation Assessments

 

Violation Assessments - The HOA Board and Staff are not property police.  Neither are our Unit Owners.  However, when a blatant rule violation occurs—dogs or glass in pools, trash set in hallways, grills being used in garages, dogs running without restraints, etc., you can send a written complaint to the office via email or mail.  Take a photo if appropriate.  This method seems to be more the norm.  The HOA Board is committed and obligated to following up on complaints and issuing either warnings or violations based on the report.  Owners with renters or other occupants face violation assessments for the actions of their renters/occupants.

This summer the HOA has issued numerous violation assessments for failure to submit proper rental agreements, dogs running loose, illegal parking, grill violations, dogs in the pool area and more.  These violations have taken a tremendous amount of HOA board time to investigate, write and implement.  The Board is NOT interested in issuing violation assessments!  The Board and the majority of the community are simply looking for compliance.  To put things into perspective:

  • In 2011, the HOA Board issued 1 violation assessment. 
  • In 2012 the HOA Board issued 2 violation assessments. 
  • This year, the HOA Board has issued 14 violation assessments totaling $3,456.50.  In addition, the Board has issued many warning letters requesting compliance with our Rules and Regulations. 
  •  The top two (2) violation assessments are for no rental lease forms on file in the office and pet related issues.  We are not going to get into the importance of having appropriate forms on file.  They are required.  The inability to contact unit owners or occupants of their units has compounded the ridiculous amount of policing we must do for issues relating to non owner occupied units.  It is completely unnecessary.  This newsletter serves as additional notification that all unit owners must comply with the Lease Rental policies of the property.  We are simply not issuing warnings for compliance with this rule.  If unit owners attempt to skirt this rule, and tie up the time of the Board and HOA Business Office, you should expect a violation assessment.

The same holds true for the Pet Rules and Regulations.  The pet rules are spelled out in your phase declarations and in the HOA Rules and Regulations.  Any exception to your phase rules must be requested from your phase…FIRST.  After a ruling on each request, your phase will present the request to the HOA Board.  That is the process, and all unit owners must follow this process.  The HOA Board will not entertain any individual unit owner requests that have not been approved by your Phase Board.  This newsletter serves as additional notification that all unit owners must comply with the Pet rules of the property, and we are simply not issuing warnings for compliance with those rules.  For the quiet enjoyment of ALL UNIT OWNERS, rules regarding pets must be followed.  If the HOA receives a photo of a violation, unit owners violating these rules should expect a violation assessment.

Property Improvements Continue

As was announced in the last news letter, many of the stepping stones on HOA Common property were removed and replaced with Concrete sidewalks.  We are happy to announce that the final stepping stones, located by the pier between Marina Townhomes and Harbour Point, have been removed. 

Bob and Tommy spent quite a bit of time applying 2 coats of stain to the bare wood throughout the property.  This included the 2 picnic tables on the new patio at the Island Pool and the 3 picnic tables on the pier between Marina Townhomes and Harbour Point.  Both the Pier and the walkway to Castaway Bay were stained in addition to the 4 bridges throughout the property.  Additional work on the bridges will continue, but the wood looks great.  We are placing maintenance free material over the posts on the bridges, and we will update you with the progress of that project in the next newsletter.

 

The Harbour Point Parking Lot Resurfacing Project has begun.  As The Board announced in last month’s news letter, we are taking an aggressive approach to preserve one of the largest assets on the property, the roadways and parking surfaces.  We will discuss this further in the annual meeting.  The Harbour Point Parking lot resurfacing project included installing a 9 inch thick, 18 foot long concrete slab at the previous asphalt runoff area in front of the newly enclosed dumpster at Harbour Point.  The storm sewer basins have been squared off in concrete, because the winter cracks and pops around the steel due to the frost. 

The Board would like to thank the Harbour Point President for sharing his expertise in several areas of the property this year and for their assistance with this project. 

 

Light Pole Base Reinforcement

The Board discussed with several phases about many of the leaning light poles on the property with the Phase Presidents.  We are happy to report that we were able to address putting new bases around all of the leaning light poles on the property, and they look very good.   

   

Trees and Landscaping

This year The Board executed one of the most extensive repair and maintenance plans than the property has seen in years.  We are aware that the trees and landscaping on the property are in need of extensive trimming, replacement of some vacant areas where items were previously removed and in some cases, updating focal areas.  There are only so many dollars and so many projects we can successfully complete each year, and this year in particular, was aggressive.  Next year, and for several additional years, The Board is going to slate funds toward taking care of and preserving another one of our largest assets on the property…our landscaping.  

As this season winds down, understand that we will not get to every phase or homeowner request.  As an example, we are not going to have a tree removed because we have already broken the tree and tree trimming into several phases, and we are simply not going to have a company come onto the property to remove one or two trees.  Be patient, we know what needs to be done, we are working on many projects, and simply cannot respond to every homeowner or phase request.

Motorized or Electric Vehicles

The HOA Board has received several inquiries about various motorized vehicles on the property.  The rules and regulations spell out what is expected of motor vehicles and it shall be extended to all vehicles, including golf carts.  We have included three of the items of note as outlined in VII. Roads, Parking Areas and Motor Vehicles. 

VII. Roads, Parking Areas and Motor Vehicles

  • All vehicles permitted on the Properties must bear current state license tags.
  • All vehicles must be parked between the marked lines in a single space only.
  • Any motor vehicle found in violation of the Rules & Regulations may be towed and stored at the owner’s expense in addition to any other assessments imposed.

The HOA Board has discussed golf cart and other all terrain vehicles that have been observed on the property with the Sandusky Police Department.  We have communicated to the SPD that we intend to require all of the licensing and to follow City and State laws on these types of vehicles.  Simply put, any vehicle on the roads on the property must be plated, be street legal, carry insurance and be operated by someone with a valid driver license. 

Phase Parking

In recent weeks, the HOA Board has received two complaints about neighboring phase residents parking in other phase limited common property.  Please park in your phase limited common property parking spaces, not in the lots next to your phase.  Holiday weekends are especially busy, and the lot by the mailboxes is intended for overflow.  If you have any questions about this, ask your phase president.

Annual Meeting

A Friendly Reminder that the HOA Annual Meeting is being held:   Saturday, December 7, 2013, 9:30 am, Location to be announced

The Board will be discussing the following important issues:

1)      2014 Budget

2)      The 2013-2014 Proposed Dredging Project

3)      2013 Reserve Requirement     

 

If you are not planning to attend we need your vote or proxy to reach a quorum to elect our 2014 HOA Board.  If your HOA Dues and/or Reserve Assessment is not paid, you are not permitted to vote or participate in the Annual Meeting (per the HOA documents) although you may attend.  As always, if you have any questions or comments, please contact the HOA Board through the HOA Business Office.

Have a safe and happy Labor Day Weekend,       

The HOA Board of Directors

 

___________________________________________________________________

 

July 2, 2013

It’s the week of the 4th of July at the Harbour!   Weather people claim this crazy “low front” that’s been stuck here for days will be gone by Thursday in time for the RED, WHITE and BLUE holiday.  We are all looking forward to a busy week/weekend.  Please remember that all residents are entitled to quiet enjoyment while on the property. 

Close to 100 friends and neighbors gathered at the 4th of July cook out last Saturday.  This was a great potluck of appetizers and desserts.  Although a little rain fell for a few minutes, we had plenty of covered seating to enjoy the day. 

HOA GRILL AND POOLS: 

As we mentioned in last month’s Newsletter, we have now installed an automatic timer on the pool grill to automatically turn the gas off.  We had some issues with Residents FORGETTING to turn the grill off after use.  In respect for the equipment and other residents, PLEASE clean the grill after using it!  It is your responsibility!

 

HOA POOLS:  Enjoy the pools of the Harbour from 10 am to 10 pm .  Remember to bring any drinks in plastic!  NO GLASS IN ANY POOL AREA!

 

2013 NEW CODE AT THE HARBOUR

The Gate Code was changed.  NEW CODE:   2814 Enter

 

SECURITY CAMERAS INSTALLED ON THE PROPERTY

THE SECURITY CAMERAS ARE INSTALLED AND ARE WORKING.  As we mentioned last month, we are going into the 2013 summer season with a new security system of cameras strategically placed around the property. This system is designed for safety and security of our residents.  If you have any questions, please contact the business office. We have solved a couple issues already with the new system!

 

SANDUSKY POLICE PATROLS:  You may have noticed that Sandusky Police vehicles have been on the property more than usual.  They are patrolling the Harbour more heavily for our safety and security.  Please report anything suspicious OR if there is a disorderly disturbance near you to the Sandusky Police at 911, OR (419) 627-5844. The HOA Board is being proactive on these matters for everyone’s good!

Friends and Family, too! We all want to be able to share our units with our great friends and family!  But know that THEY are also responsible for knowing what they can and cannot do. 

 

PARKING STICKERS

Be sure your vehicle has a proper HOA parking sticker on the driver’s side windshield.  If you do not have the sticker, please contact the HOA Business Office.  Passes for visitor vehicles are available there as well.  On busy weekends, like the upcoming 4th of July, parking is an issue at the HOA.  We will be monitoring for stickers and visitor passes. Violators face having their vehicles towed!

 

MULCH: 

Several have noticed some strange “fungus” growing in the mulch around the Harbour.  This has appeared mainly due to all the rain this past June.  Use a broom or trowel to disperse the piles.  No chemicals needed.  It will disappear.

 

BOATING AND CHANNEL UPDATE

BOATERS USE CAUTION:  Remember that our water levels low, although the water levels have held so far this season, rather than going down quickly.  After checking with a couple seasoned Harbour boaters we offer the following advice:  Stay in the middle of C-Channel and do not cut the corner entering Pipe Creek Channel.  In Pipe Creek, stay in the center and do not hug the buoys!  Proceed with caution.  Remember wind direction may impact the access.

 

Update on Property Improvement Projects                       

 

Walkways, Recreation and Parking Lots—

As was presented in the annual meeting, HOA has now replaced almost all of the stepping stones on Common property with Concrete. Beginning with the Island Pool, stepping stones were removed and sidewalks installed.  The stepping stones around the Clubhouse, Tennis and Basketball courts were replaced.  Here are a few pictures of the new walkways:

 

Tennis Courts and Basketball Court -

As we reported last month, the sidewalks were followed by re-surfacing the Tennis and Basketball Courts.  All 3 court surfaces turned out beautifully, and as of today are fully opened for your use.  We must remind everyone that these courts are only to be used for their intended uses.  No bicycles, roller blades, in line skates or wheeled items or any kind are to be on these court surfaces.  Several homeowners have already had to remind children that their bikes are not to be used on the courts, please obey the rules on both entrances to the courts. Below is a photo of the beautiful new surface: 

 

Parking Lot Update -

As we reported in the annual meeting, our major parking lot sealing for this year included the Main Gate, Marina Villa Townhomes.  Upon further inspection, and to help protect our asset, we also sealed Island Villa and Island Townhome parking lots.  Here are some photos of the new fresh surfaces: 

Our last and largest parking lot project, as announced at the Annual Meeting, will be the Harbour Point Parking lot.  After the 4th of July weekend, HOA will have the surfaces around the drains replaced with concrete in preparation for the resurfacing that will take place after Labor Day Weekend.  That will be the final phase of the parking lot maintenance for 2013, and we will minimize any inconveniences. 

 

DUMPSTER ENCLOSURE – PHASE I:

 HOA is happy to announce that phase I of the dumpster enclosures is now complete.  This project was announced at the annual meeting and it would be out intent to move onto Phase II in 2014, budget permitting.  Below are photos of the first 3 completed units:

 

WOOD MAINTENANCE:

In the coming weeks we will begin staining all of the bare wood on the piers located on the west side of the property, the picnic tables at the Island Pool and the 4 walking bridges throughout the property.  Please be on the look-out for wet paint signs, and observe detours as needed. 

 

HOA BUSINESS OFFICE HOURS:

Beginning now, HOA Business Office will be open Monday through Friday, from 9am to 3pm.  The HOA no longer has an answering service covering the phone 24/7.  However, there is a message system at the office during closed hours that will be monitored periodically. 

 

Issues with your Unit:  Please contact the Phase President. 

 

Notice things on the Property:  Email the HOA Business Office with your concerns! We are our own best defense!  If you notice any suspicious activity, anything that you feel is a threat, please call 911.

 

RENTING YOUR UNIT?

If you are renting or plan to rent your unit, Owners are REQUIRED to submit the proper paperwork to the HOA Business Office 5 days prior to the renter moving in.  YOU are responsible for the renter knowing the rules. 

 

All HOA Rules and Regulations can be found on the HOA Website at www.harbourhoa.com   

User Code:  hoa 

Password: homeowners 

All HOA documents, forms and other information regarding the Harbour can be found on the website.

 

REMINDER ABOUT FIREWORKS, GRILLS AND PROPANE STORAGE, OPEN FLAME RECREATIONAL UNITS AND FUELING ANY JET SKI, BOAT, ETC.

NO FIREWORKS of ANY KIND.  A $1000 Violation Assessment will be applied to any Unit Owners’ accounts if the owner, renter or guests are found using fireworks on the HOA/Phase properties!

The HOA continues to be diligent regarding the use of grills and propane storage, and any practice that poses the threat of fire at the Harbour.  The aftermath of the 2010 fire still stings the Marina Villa Townhouses with exorbitant insurance premiums that have lasted for three years.  In addition, the tremendous inconvenience that fire causes a resident cannot be over stated. 

Unfortunately we have had to issue Violation Assessments already this year related to violations of these rules.  PLEASE DO YOUR PART AND FOLLOW THE RULES!!!

The following is taken directly from the HOA Rules and Regulations.  Please read and FOLLOW THESE RULES.  If you rent, lease or loan your unit out, your resident, guest or visitor are required to follow the rules, too.  You are responsible for their actions! 

 

Due to recent fires, and resulting collateral affects, any violation of the following rules X, XI, XII, and XIII may cause an Owner a substantial violation assessment for creating a dangerous situation. If fire code is violated, the Fire Marshall will be called, in addition to penalties from the Association. Rules that exceed fire code will be handled by the Association.

 

X. Fireworks

Fireworks of any kind are prohibited on the Properties. The assessment for this violation is $1,000.00.  This violation assessment is also identified in the HOA governing documents. An Owner shall also be assessed for residents or guests violating this prohibition of fireworks.

 

XI. Grills and Propane Storage

Grill or apparatus, whether gas, propane, electric or any other kind, whether flame or flameless, is prohibited to be used on any deck or patio, or within 10 feet of any deck, patio or other housing or garage structure.

 

When using any grill, Owners are required to have an approved Fire Extinguisher within 10’ of the grill (Ohio Fire Code). The Fire Extinguisher must meet NFPA recommendations for extinguishing ABC type fires and be UL Rated 3-A:40-B:C. Descriptions: A (Trash, Wood, Paper), B (Liquids), C (Electrical Equipment)

 

No propane tank over 2.5 pounds water weight (one pound propane weight) may be stored in or within a 10 feet radius of any housing or garage structure. (Ohio Fire Code)  Propane tanks larger than 2.5 pounds water weight (one pound propane weight) on the property must be stored in a fire code approved and secure propane tank storage cage, set up by the owners’ Phase, and

only with full approval of the HOA Board of Directors and Sandusky Fire Department.  This rule

prohibits the storage of propane tanks over 2.5 pounds water weight on any deck, patio, dock or inside any housing or garage structure.

Owners are responsible to educate and make residents, tenants, guests (including contractors) aware that they are required to comply with all Rules and Regulations. Violations by any Owner or non-owner are the responsibility of the Owner.

XII. Open flame recreational units

Fire pits, chimaeras, or open camp fires or any other kind or open flame recreational units, are prohibited on the Properties.

 

XIII. FUELING Boats, jet skis and other fuel propelled vehicles

Fueling any boat, jet ski, any other motorized water or land vehicle at any Owner dock or on any of the

Property is strictly prohibited. Owners found guilty of violating this rule will be turned over to local authorities and face a violation assessment. This is a serious violation of Ohio Fire Code and City of Sandusky statute. Any Owner or resident that sees this activity is urged call the Sandusky Fire or Sandusky Police immediately. Please notify the HOA Business Office if you see this activity.

Unfortunately we have had to issue Violation Assessments related to violations of these rules already this season.  PLEASE DO YOUR PART AND JUST FOLLOW THE RULES!!!

 

On behalf of the HOA Board of Directors, we wish you all a happy and safe Fourth of July week and summer season.

 

 

June 5, 2013 NEWSLETTER

With the Memorial Day Weekend behind us we are in full swing for the summer season at the Harbour.  Welcome to Summer, 2013!

About 60 friends and neighbors gathered at the Welcome Back reception on Friday, May 25th.  This was a great potluck of appetizers.  Although a little chilly, the pool and outdoor areas were ready and actually had swimmers over the weekend despite the lower temperatures.

FOB SYSTEM WORKING  We did have an embarrassing glitch with our FOB system during the Memorial Day Weekend.  The FOB system to the pool was purposely disabled in the fall, and the clubhouse FOB entry was activated for the use of residents through the fall and winter.  The HOA did not realize the FOB pool entry was still disabled last weekend.  Most Owners were able to access through the Clubhouse, but we should have had it reactivated.  SORRY for any inconvenience.  All is working now!

 

HOA POOL GRILL  This year an automatic timer is being installed on the pool grill to automatically turn the gas off.  We had some issues with Residents FORGETTING to turn the grill off after use.  In respect for the equipment and other residents, PLEASE clean the grill after using it!  It is your responsibility!

2013 NEW CODE AT THE HARBOUR

  • The HOA will enable the 2013 Entry Code on June 3rd for all our gates, including the Lagoons entrance. 
  • NEW CODE:  2814
  • We will discontinue the old code JUNE 21ST!  Please mark it down! 
  • Your remote will work in all cases.

SAVE THE DATE

This year the HOA will celebrate the Independence Day Holiday on Saturday, June 29th, from 11 to 2, to kick off the July 4th week.  WATCH FOR THE UPCOMING FLYER with details.

 

SECURITY CAMERAS INSTALLED ON THE PROPERTY

We are going into the 2013 summer season with a new security system of cameras strategically placed around the property. This system is designed for safety and security of our residents.  If you have any questions, please contact the business office.

PARKING STICKERS

Be sure your vehicle has a proper HOA parking sticker on the driver’s side windshield.  If you do not have the sticker, please contact the HOA Business Office.  Passes for visitor vehicles are available there as well.  On busy weekends parking is an issue at the HOA.  We will be monitoring for stickers and visitor passes. Violators face having their vehicles towed!

 

BOATING AND CHANNEL UPDATE

The East Bay Channel Association is expecting to hear about the grant application after July 1st.  They will then determine if and what dredging will be implemented in August.  The EBCA is considering some additional channel maintenance, depending on the costs.  Water levels are at their seasonal high now.  Watch for levels to recede throughout the summer.  Travel our channels with extreme caution.  Stay informed.  Pay attention to wind direction! 

Please notify the HOA Office or the Cedar Point Marina if you see markers out of place, or encounter any hazard to navigation.  It is important that we all take an active roll in keeping these channels safe!

 

HOA BUSINESS OFFICE HOURS:

Beginning now, HOA Business Office will be open Monday through Friday, from 9am to 3pm.  The HOA no longer has an answering service covering the phone 24/7.  However, there is a message system at the office during closed hours that will be monitored periodically. 

Issues with your Unit: please contact the Phase President. 

Notice things on the Property: email the HOA Business Office with your concerns!

 

REMINDER ABOUT FIREWORKS, GRILLS AND PROPANE STORAGE, OPEN FLAME RECREATIONAL UNITS AND FUELING ANY JET SKI, BOAT, ETC.

The HOA continues to be diligent regarding the use of grills and propane storage, and any practice that poses the threat of fire at the Harbour.  The aftermath of the 2010 fire still stings the Marina Villa Townhouses with exorbitant insurance premiums that have lasted for three years.  In addition, the tremendous inconvenience that fire causes a resident cannot be over stated. 

Unfortunately we have had to issue Violation Assessments already this year related to violations of these rules.  PLEASE DO YOUR PART AND FOLLOW THE RULES!!!

The following is taken directly from the HOA Rules and Regulations.  Please read and FOLLOW THESE RULES.  If you rent, lease or loan your unit out, your resident, guest or visitor are required to follow the rules, too.  You are responsible for their actions! 

Due to recent fires, and resulting collateral affects, any violation of the following rules X, XI, XII, and XIII may cause an Owner a substantial violation assessment for creating a dangerous situation. If fire code is violated, the Fire Marshall will be called, in addition to penalties from the Association. Rules that exceed fire code will be handled by the Association.

X. Fireworks

Fireworks of any kind are prohibited on the Properties. The assessment for this violation is $1,000.00.  This violation assessment is also identified in the HOA governing documents. An Owner shall also be assessed for residents or guests violating this prohibition of fireworks.

XI. Grills and Propane Storage

Grill or apparatus, whether gas, propane, electric or any other kind, whether flame or flameless, is prohibited to be used on any deck or patio, or within 10 feet of any deck, patio or other housing or garage structure.

When using any grill, Owners are required to have an approved Fire Extinguisher within 10’ of the grill (Ohio Fire Code). The Fire Extinguisher must meet NFPA recommendations for extinguishing ABC type fires and be UL Rated 3-A:40-B:C. Descriptions: A (Trash, Wood, Paper), B (Liquids), C (Electrical Equipment)

No propane tank over 2.5 pounds water weight (one pound propane weight) may be stored in or within a 10 feet radius of any housing or garage structure. (Ohio Fire Code)  Propane tanks larger than 2.5 pounds water weight (one pound propane weight) on the property must be stored in a fire code approved and secure propane tank storage cage, set up by the owners’ Phase, and

only with full approval of the HOA Board of Directors and Sandusky Fire Department.  This rule

prohibits the storage of propane tanks over 2.5 pounds water weight on any deck, patio, dock or inside any housing or garage structure.

Owners are responsible to educate and make residents, tenants, guests (including contractors) aware that they are required to comply with all Rules and Regulations. Violations by any Owner or non-owner are the responsibility of the Owner.

XII. Open flame recreational units

Fire pits, chimaeras, or open camp fires or any other kind or open flame recreational units, are prohibited on the Properties.

XIII. FUELING Boats, jet skis and other fuel propelled vehicles

Fueling any boat, jet ski, any other motorized water or land vehicle at any Owner dock or on the

Properties is strictly prohibited. Owners found guilty of violating this rule will be turned over to local authorities and face a violation assessment. This is a serious violation of Ohio Fire Code and City of Sandusky statute. Any Owner or resident that sees this activity is urged call the Sandusky Fire or Sandusky Police immediately. Please notify the HOA Business Office if you see this activity.

Unfortunately we have had to issue Violation Assessments related to violations of these rules already this season.  PLEASE DO YOUR PART AND JUST FOLLOW THE RULES!!!

Are you and your family STORM-READY?

Americans live in the most severe weather-prone country on Earth.  Each year, Americans cope with an average of 100,000 thunderstorms, 10,000 of which are severe; 5,000 floods; and 1,000 tornadoes.  And this on top of winter storms, intense summer heat, high winds, and other deadly weather impacts. 

Prepare your home and family:

Have a warning system—phone, NOAA Weather Radio, etc.  (having more than one is best!)

Prepare an emergency kit

Make a plan

Be informed

At the Harbour we do not have any underground shelters in case of tornado warnings.  Be sure to go to the lowest level in the building and take shelter in an inside room.  At the Clubhouse we suggest the bathrooms or locker rooms.  Think about it now!  What would you do in case of a severe storm or tornado at the Harbour???  PLAN AHEAD!

For more information on Storm-Ready families, go to:  http://www.redcross.org/prepare/location/home-family/get-kit

Update on Property Improvement Projects

Walkways, Recreation and Parking Lots--As presented in the annual meeting in December, HOA is replacing all of the stepping stones on Common Property with concrete walkways.  Beginning with the Island Pool, stepping stones were removed and sidewalks installed.  Thanks to a contribution from the Heron Creek and Island Boathouses, Island Villa and Island Townhouses, a 12 x 25 concrete area was installed outside the pool gate where the picnic table and charcoal grill are located.  

This week work will continue on replacing the stepping stones around the Clubhouse, Tennis and Basketball courts.  That project will be immediately followed by re-surfacing the Tennis and Basketball Courts.  We are sorry for any inconvenience that this work might cause in your use of these areas, but the outcome will be a great improvement to the property.  

Our major parking lot projects include sealing the area at the main gate, the Marina Villa Townhouse and Island Villa parking lots.  Please obey the no-parking signs and cones when we are preparing to work in these areas.  The parking lot at Harbour Point will see a full resurfacing in the fall.  

Finally, we will be cleaning and staining the wood walkways throughout the properties, hopefully before the July 4th weekend.

RENTING YOUR UNIT?

If you are renting or plan to rent your unit, Owners are REQUIRED to submit the proper paperwork to the HOA Business Office 5 days prior to the renter moving in. The forms must be complete IN FULL AND SIGNED to be considered submitted.  Rental forms are available on line at www.harbourhoa.com under the Residents tab.

User Code:      hoa 

Password:       homeowners 

All HOA documents, forms and other information regarding the Harbour can be found on the website.

Watch for the flyer announcing the annual Independence Day Picnic!

On behalf of the HOA Board of Directors, we wish you all a happy and safe summer season.

____________________________________________________________________________________________________________________________________________________________________________________________________________ 

April 11, 2013 NEWSLETTER

Hi to all—

It is hard to believe that we are approaching the middle of April already.  But it sure has been a long winter and spring is really still trying to break through. 

Some important updates:

#1  HOA BOARD SEAT:   The Harbour Homeowners Board of Trustees has appointed Bernie Golden to fill the seat of John Pulliam, who passed away unexpectedly this past January.  John left us some big shoes to fill.  We are very pleased that Bernie agreed to accept the open position on the board.  He currently serves as President of the Marina Tower, and has served the HOA Board in the past.  Welcome, Bernie Golden!

#2   2013 HOA RESERVES:  On March 15th the HOA held a special Homeowner meeting to discuss our 2013 Reserve Funding.  The board shared information, answered questions and had good discussion.  Following the meeting, per Ohio Law, the HOA Board of Trustees sent a formal Reserve Letter to all Unit Owners in the Harbour, asking our Unit Owners to consider full funding of the HOA Reserves as delineated in the HOA Reserve Study.  The Board budgeted the full funding of the 2013 Reserves, as required, but also gave all Unit Owners the opportunity to “waive” that full funding.

On Tuesday, April 8th, 2013, Melissa Zeiger, Business Manager; Bill McDowell and Bernie Golden, HOA Board of Trustees; and Rob Turner, President Heron Creek, counted all 103 returned Reserve Ballots (out of 188 possible).   The vote was 66 FOR fully funding the Reserves and 37 voting AGAINST full funding.  Because a majority of the 188 Unit Owners (95) did not vote against full funding, the Reserves will be funded for 2013.  This amounts to $455 per unit.  Payment options:  One single full payment of $455, due May 31st; or 3 payments, $152 each, due May 31; July 31; October 31).  Statements for the Reserves will go out shortly.  Please write “2013 Reserves” in the memo portion of your check.  (The 2012 and 2013 Reserve Ballots will remain on file in the HOA Office and can be inspected by any owner by appointment.) 

Beginning with the 2012 Reserve Funding, the HOA Board has designated your Reserve dollars in a separate HOA Reserve Account.  This 2013 money is budgeted for savings, to build our Reserves according to the Study.  The full study can be found on-line at www.harbourhoa.com   It can be found in the Residents section.  To access:  User Code: hoa   Password: homeowners   If you read the study, it projects annual projects for the HOA.  THOSE PROJECTS ARE NOT NECESSARILY THE PROJECTS THE BOARD PUTS INTO OUR BUDGET.  The Reserve Study anticipates replacement and renovation on life cycle analysis, not real time.  As was discussed in The Annual Meeting on December 1, 2012 and again in the Resident reserve meeting on March 15, 2013, the HOA Board focuses on real time needs.

#3  HOA LANDSCAPE MAINTENANCE:  Spring landscaping is now underway.  This year the Harbour is taking a new approach to our landscaping.  All Phase (Regime) landscaping and lawn maintenance will be done by Corso's Landscaping.  This includes our traditional Spring Clean-up (bed edging, weeding, pruning and mulching). Mulching will take place in April.  New for this year, landscape beds around all our Phases will be maintained on a bi-weekly basis to control weeds.

There will be two additional prunings in July and September.  Corso’s is also doing our mowing and leaf clean up this year.  Mowing is on Wednesdays.

The additional contracted landscape maintenance will ensure Phase landscaping will be maintained to your expectations and allow the Harbour to utilize our staff to concentrate on the common property and complete additional work in a more effective manner.

We encourage you to notify the office if something falls short of your expectations so we may address the issue quickly.  Our goal is to provide consistent quality throughout the year for all residents.

#4 WATER LEVELS:  LOWEST IT’S BEEN IN 60 YEARS.  Our channel buoys are being set—in the mud.  Best predictions are the levels may rise from a current level of 570.8, to 571.6.  Not encouraging.

 The East Bay Channel Association (The HOA/Lagoons and Cedar Point), has been working closely with the City of Sandusky and The State of Ohio on a $1M dredging project.  We received our official dredging permit from the Army Corps. The City of Sandusky applied for a grant for 75% of the project.  If all goes as planned, we should know by July 1 if the grant has been approved. 

Currently there are no plans to do any dredging this spring in Pipe Creek or C-Channel.  To dredge C-Channel before boating season begins, we would first have to dredge the off-loading site.  But water levels are so low that it is questionable if dredging equipment can get in.  We could spend in excess of $60,000 for the off-loading site alone.

So, our best advice for this boating season, if you are boaters, do not count on the use of our channels and waterway on a regular basis.  This is not just a Harbour problem.  It is all over the Great Lakes!

 

ADDITIONAL INFORMATION:

  • The Heron Creek and Harbour Island Boathouses have begun the process of replacing their fences and some trellis work.  Watch for the progress!
  • The HOA, on the advice of legal counsel, has begun the process of turning over all PHASE accounting to the individual Phase boards.  Phases may choose to do accounting, or may want to contract with Melissa Zeiger, HOA Business Manager, on an individual basis. The HOA will no longer be charging back for accounting services to Phases.  The transition is being done as soon as the Phases can make their arrangements.  All records that have been kept by the HOA Business Office will remain in our office and as in the past, will be available upon request.
  • We are pleased to announce that the Security Cameras should be installed and working in the coming weeks.  
  • As we outlined in the Annual Meeting:
    • We intend to replace the stepping stones throughout the property with sidewalks and replace some deteriorating sections of existing sidewalk.  This will begin as soon as the weather allows.
    • Phase I of the trash enclosures will begin in the coming weeks. 
    • Bob Morrow has been obtaining quotes for tennis/basketball court resurfacing, and our annual parking resurfacing project.  We will keep Unit Owners apprised of when these two larger projects will begin.
    • HOA Business Office Hours for April and May are MON-WED-FRI 9am to 3pm.
    • Bob Morrow will be on vacation until April 29th.  Please contact the HOA Office with any issues you have.
    • Check the HOA Website at www.harbourhoa.com for updates.
    • The HOA Board is meeting with Phase Presidents this week to discuss Phase/HOA issues and projects. 

As always, please address any questions or concerns to the HOA Business Office.  Let’s hope for a real spring before summer sets in! 

 

_________________________________________________________________________________________________________________________________________________________________________________________________________ 

 

HOA Reserve Meeting 

Date 2/25/2013

To all HOA Owners,

This communication is addressing three important and sensitive matters that affect us all:

Low Water Levels:

The following link will take you to the US Army Corps of Engineers latest water level projections for Lake Erie.  Currently the water level at the Harbour is very low. 

http://www.lre.usace.army.mil/_kd/Items/actions.cfm?action=Show&item_id=3883&destination=ShowItem    

 

C-Channel (the responsibility of HOA/Lagoons)

• Permit to Dredge:  The USACE is reviewing our permit now.  We should be getting the approved permit back any day.  (Our permit will be inclusive: the Cedar Point Marina, hotel and restaurant, Pipe Creek and C-Channel).  We have been advised that the window to dredge has been narrowed, and will end on March 15th (INSTEAD OF April 15th as in the past) and not reopen till July. 

• C-Channel Dredging:  Bob Morrow is talking to dredging companies now to get prices to dredge C-Channel.  The challenge is three-fold.  According to these companies 1) the water is too low to get a barge back, 2) the permit will only will give us until March 15, 2013  and 3) the off-loading location has very little water.  (Last time the grant paid for cleaning up the off-loading site. Preparing that site could cost more than dredging C-Channel.)

• Many do not realize that when the Corps issues a permit to dredge, it mandates an elevation floor that the contractor may not dig below. The elevation floor does not give the dredging company much to remove.  With the low water levels, dredging may not open the channel for most boats.

 

Pipe Creek Channel (the responsibility of Cedar Point, HOA/Lagoons)

• The East Bay Channel Association (EBCA) has submitted an ODNR Competitive Grant Application to the City of Sandusky to submit on behalf of the EBCA.  The City Commission approved the submittal and is forwarding the application to ODNR.  The grant application asked for a $1,000,000 dredging project for which the EBCA would be responsible for 25%, or $250,000.  Cedar Point must contribute 65% of the total or $162,500; the HOA/Lagoons are responsible for 35% of that total or $87,500.  Of the HOA/Lagoon total, HOA is responsible for $57,750. The HOA has that money in their reserves now.

• FYI:  The $57,750 HOA is responsible for amounts to $307 per Owner.  It has been 6 years since the last dredging project.  Over those last 6 years that amount equates to $51 per year per owner or $4.27 per month per owner.

• The ODNR Dredging Grant program is competitive.  Requests for this grant monies have been growing with the low water.  We are cautiously optimistic, but there is no guarantee.  Last time we asked for a $680,000 project and received about $400,000.

• The City of Sandusky is responsible for writing the specifications and bidding the project. 

Bottom line—The HOA Board is very much on top of our dredging responsibilities.  We will be prepared to dredge IF we can and it makes sense.  However, no one knows what is going to happen with the water levels. Our ability to dredge C-Channel this spring, before boating season, does not look promising.  With a grant, the soonest EBCA could dredge Pipe Creek is late summer.

We are attaching a communication from the EBCA to its members.  It repeats what we have told you in this communication.  The HOA Board is asking all our boating owners to consider the low water levels, the challenges with dredging and go into this year’s boating season with caution.

HOA 2013 Reserves

The HOA Board has made the determination that we must follow the recommendations of our Reserve Study and again fund the HOA Reserves for 2013.  Our 2013 HOA Budget presented at our annual meeting included the Reserves. The complete Reserve Study can be found on our website at www.harbourhoa The Study is located in the Owners section.

The HOA is always available to answer your questions regarding the Reserves and the new Ohio Homeowner Law requirement.  Please send any questions to the HOA Business Office via mail, fax or email.

The HOA has deposited all the owner 2012 Reserve Fund contributions in a separate Reserve Account. 

 

The HOA Board of Directors

Sharon Barnes

Bob Gearhart

Bill McDowell

Harry Dennison

Bernie Golden

 

 


 

HOA Reserve Study Released 01-25-2012

The Harbour Homeowners Association Reserve Study report has been released

Harbour members and residents can click here to view the report